Okay. I lead a workout group three days a week at my church gym. We do it from 9:15a-10:15a MWF. It has been on the schedule now since last September. We have a pretty good group that comes regularly and the kids just play around us so it ends up being a workout for us and a play group for the kids. We have members and even nonmembers of my church that come. Usually if anyone has anything they need to do in the gym, they call the building coordinator and he then calls me to see if we can move to another room. For the most part it has worked out great.
This morning a lady I didn't know came walking in with some artificial trees and announced that she was there to decorate for a wedding. I mentioned that we had the gym until 10:15 but she was welcomed to start on the other side of the gym if she wanted. She seemed fine with that and went to work. 10 minutes pass by and more and more people are coming to decorate. We decide to close one of the dividers so our kids don't mess up any of their stuff thinking that was pretty nice of us. We were even watching one of the kids of the decorators because she saw how much fun we were having. It's about 9:50am when another lady comes in. She looks at us, comes storming in and stands in front of all of us and tells us we have got to stop cause their wedding should take precedence.
This is where it got a little ugly because I didn't just stop the group and agree. I said I thought we had been more then accommodating to their group. We had the gym for that time on the calendar and if she had gone ahead and called in advance like you are supposed to then we wouldn't have had that problem. I felt like I have a group of women who change their schedules to come and do this and we shouldn't get kicked out every time someone wants to come and decorate. We only take an hour and we try and let the people even if they didn't call ahead to work around us.
This happened a couple times last year as groups came assuming that if they had a code to the building that they could come in anytime. Everyone has worked with us and some have even apologized and came back a little later when we were done.
I guess I'm wondering if I did the right thing. We have even canceled before when the coordinator has called and mentioned people needed the building. I just don't like doing it on the spot and especially when I feel like I'm being yelled at in front of a whole group.
Not fun...she ruined my workout!